Dear UUCW Members,

On Sunday, October 25, 2020, at 11:30 a.m. we will convene a Special Congregational Meeting of the members of Unitarian Universalist Church West (UUCW). This meeting has been duly called by President Laurie Boddie in accordance with Section VI.B. of the UUCW Bylaws. The purpose of the meeting is to vote on the two motions put forth by the Social Action Committee and the Board of Trustees.

The Special Congregational Meeting will take place over Zoom. In accordance with Section VI.C. of the UUCW Bylaws, only those members of UUCW who signed the Membership Book on or before August 27, 2020 are eligible to participate and vote at the meeting. A quorum of 10% of UUCW’s voting membership is required. We encourage all UUCW voting members to attend the Special Meeting.
• Congregants will login to zoom either by computer or phone
• Congregants are encouraged to enter the zoom 15 minutes before the meeting to facilitate check-in.
• You will enter through a waiting room and then moved into a breakout room where you will be checked in. When asked please list the names of all members on the zoom call.
• You will be notified if we received your mail-in ballot and therefore during the roll call for voting your name will NOT be called.
• During the call you will have access to the chat and hand-raising features.

Special Congregational Meeting Agenda
1. Call to order: Laurie Boddie, President
2. Ascertain 10% quorum — Jeanne Jarecki, Secretary
3. Chalice lighting — The Rev. Suzelle Lynch
4. Appoint Parliamentarian
5. Approve Agenda
6. Consensus Item: September 27, 2020 East Property Special Congregational Meeting Minutes
7. Motion #1: UUCW supports the addition of an 8th Principle to the current UUA Principles calling for “Journeying toward spiritual wholeness by working to build a diverse multicultural Beloved Community by our actions that accountably dismantle racism and other oppressions in ourselves and our institutions.”
8. Discussion and Vote
9. Motion #2: UUCW will continue the commitment we made in Jan. 2016 to support Black Lives Matter by engaging in an on-going examination and dismantling of white supremacy culture within our congregation with the goal of becoming a more inclusive and welcoming
10. Discussion and Vote
11. Adjourn

Action by Written Ballot: For your convenience, mail-in ballots have been included in this mailing. NOTE: Completed written, mail-in ballots must be received by the church office by noon, Friday, October 23, 2020. Members voting by absentee ballot can attend the Zoom meeting on October 25, 2020. Absentee/mail-in ballots will be “counted” for the official vote of the original motion. If the original motion is amended or changes during the meeting, all absentee/mail-in ballots will be voided. If the motion changes, or is amended, during the Special Meeting, since this is an entirely new motion, all members present at the Meeting may vote for the new motion. To ensure the congregation has the information it needs to make a thoughtful decision, two information sessions will be held to review the motions and answer questions in advance. The sessions will be recorded and available for offline viewing. Submitted questions that cannot be answered during the session, once aggregated, will be answered in writing and sent to the congregation. We strongly encourage you to attend one of the informational sessions listed below:

Session 1: Thursday, October 8th at 7 pm
Informational Q&A Session – 8th Principle and Commitment to Black Lives Matter and dismantling of white supremacy culture within our congregation.

Session 2: Wednesday, October 14th at 7 pm
Informational Q&A Session – 8th Principle and Commitment to Black Lives Matter and dismantling of white supremacy culture within our congregation.

8th Principle Frequently Asked Questions

If you have any questions, please contact UUCW Board Secretary Jeanne Jarecki. Contact Vicki Banville, Church Administrator for the Zoom meeting link.